MANUFACTURING UNIFORMS SINCE 1978 Chandigarh · Pan-India institutional supply
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UNIFORM BUYING GUIDES

Security Staff Uniforms: Garments, Accessories and Repeat Orders

A complete security uniform order may include shirts, trousers, belts, caps and seasonal layers. Count each article separately and agree the authorised design before requesting a quotation so that missing accessories do not hold up a staff issue.

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1. Create a complete issue list

Write down the garments and accessories to be issued per person. Include the required seasonal layers, if any, and separate the initial issue from replacement stock.

If 25 staff receive two shirts and one belt each, list 50 shirts and 25 belts. Keep caps, trousers and other accessories on separate lines rather than describing the order only as “25 uniforms”.

  • Shirts and trousers by size.
  • Belts and caps with their required sizing.
  • Jackets or sweaters where needed.
  • Approved badges and authorised company branding.

2. Approve appearance and permitted branding

Confirm colours, shoulder details, pocket design, fastenings and company logo placement using a sample or written specification. Use only insignia the organisation is authorised to use.

Distinguish company branding from official service or police insignia; do not assume a supplier’s sample badge is appropriate for your organisation. Have the responsible buyer approve the final appearance before production.

    3. Check sizing and working comfort

    Collect shirt, trouser and accessory sizes separately. Ask staff to try the proposed garments while walking, sitting and reaching. Check fit with the footwear and layers normally worn during the shift.

    Review the intended washing process and care instructions. If garments will be issued across several sites, use the same approved article codes and size-sheet format for each site.

      4. Plan replacement orders by site

      Keep an issue record showing site, staff size, article code and quantity. Record returns and replacements so a change of staff does not automatically trigger an unnecessary full set.

      Compare quotations using the same fabric, quantities, branding, accessories, taxes and delivery requirements. Ask about repeat-order minimums and confirm availability instead of assuming every shade or accessory will remain in stock.

      • Approved design and sample.
      • Garment and accessory size breakdown.
      • Site-wise packing requirements.
      • Delivery address and required date.

      Common questions

      Can accessories be included in a bulk uniform order?

      List the required caps, belts and other accessories separately and ask the team to confirm their availability, sizes and quotation.

      Can multiple sites use one approved uniform design?

      Keep one approved specification and article-code list, then provide a separate quantity and size breakdown for each delivery site.

      How should we plan repeat orders for new staff?

      Retain the approved design, article code and artwork. Share the new size-wise quantities and confirm current availability and minimum quantities.